October 1, 2023


It's time to think about Travel.

The Importance of Integration in Travel Management Software

IT companies conceptualize and develop software applications with a set of native or built-in features. The native features of the software make it effective in automating specific tasks or solving specific problems. But IT companies enable end-users to extend the software’s core functionality by supporting software integration.

They allow end-users to connect and unify the software with third-party software solutions using Application Programming Interfaces (APIs). Cloud-based software, unlike traditional software, can be integrated with third-party software applications quickly and seamlessly.

When choosing travel management software, you should consider the in-built features as the primary criteria. However, you must also check if you can integrate the travel management software with the existing software applications without putting in extra time and effort.

The integration enhances the native features of the travel management software. Also, the software becomes a part of a unified enterprise system after the integration. 

You should consider integration as a crucial component of travel management software for several reasons. Let’s see the important ones. 

8 Reasons Why Integration is a Crucial Feature of Travel Management Software

1. Adopt Integrated Business Travel Management

Enterprises have been increasing the ROI of business travel by switching from conventional travel management platforms to integrated ones. Integrated travel management platforms help businesses get higher returns by ensuring policy compliance, controlling average business trip costs, and leveraging real-time data.

Integration in travel management software helps your organization leverage the benefits of integrated travel management. In addition to enhancing travel and expense data visibility, the integration makes it easier for you to make informed decisions based on real-time data.

2. Streamline a Complex Business Process

Business travel management is a complex business process. You cannot streamline the multi-step business process by focusing on specific aspects like business travel booking and travel expense management. Integration helps you extend the core features of the travel management solution.

It enables you to form a unified system that streamlines travel booking, travel expense reimbursements, travel and expense data analysis, and other important aspects of business travel management. Also, you can use integration as a strategy to automate the complex business process end to end.

3. Improve Business Travel Experiences

You cannot make business trips successful without meeting employees’ expectations and boosting their business travel experience. Integration creates opportunities for them to boost business travel experience and safety in several ways.

For instance, the integration will enable employees to book business travel, generate expense reports, and get real-time travel information using a single software. Likewise, employees can manage various business travel risks by accessing the duty of care solution as a component of the same software.

Also, the integration will enable the software to access important information when an employee books flights, hotels, and other business travel products. The software will use the information to update the employee’s business travel itineraries automatically.

4. Control Business Travel Costs

The integration will make the travel management software gather important information about vendors and suppliers based on employee travel choices and preferences. You can leverage the information to negotiate with vendors for better rates.

At the same time, employees can control costs by detecting the best deals and special offers when the travel management solution integrates with hotel booking platforms and airline reservation systems. 

Hence, the integration creates opportunities for your business to control costs without impacting business travel experiences.

5. Ensure Seamless Information Flow

A travel management solution primarily focuses on collecting travel and expense data of employees. Your organization can boost information management by unifying the data with information collected by human resource management system (HRMS), enterprise resource planning (ERP), and other enterprise solutions.

Integration facilitates seamless information sharing between multiple enterprise software solutions. Your organization can store all information related to an employee in a centralized place. Also, the integration will ensure that employee data remain up-to-date without requiring human intervention.

6. Enhance Data Accuracy and Reliability

Many enterprises still move data between independent software solutions manually. The manual data movement and transfer process is error-prone. Employees often sacrifice data accuracy by committing data entry errors or forgetting to transfer datasets.

Integration facilitates seamless data movement and information flow between connected systems. As the data is moved and unified automatically, eliminating the chances of errors or omissions. Hence, it becomes your organization to make more informed decisions using accurate and reliable data.

7. Improve Reporting                

The integration of travel management software facilitates collaboration between various teams or departments through data centralization and unification. Managers can use integrated software to access data gathered from diverse sources directly and seamlessly. Also, they can get a 3600 view of employee information and organizational data.

The integrated system helps managers create custom reports based on real-time data. Managers can generate custom reports based using parameters like projects, departments, and teams. The comprehensive reporting makes it easier for them to find opportunities to improve operational efficiency and control operating costs.

8. Leverage Data Analytics

Data analytics helps you boost operational efficiency and control costs by making sense of raw data and getting actionable insights. The actionable insights that data analytics solutions provide depend on data quality and accuracy. The integration enables data analytics solutions to analyze up-to-date, consistent, and accurate data.

Your organization can leverage the data-driven insights provided by the integrated software to drive customer acquisition, improve customer experiences, ensure policy compliance, mitigate various risks, and enhance security. Thus, you can make informed decisions regularly by integrating travel management software with other enterprise systems.


The built-in features provided by the travel management company help your organization automate one of the complex and crucial business processes. But your organization can streamline and automate business management by integrating the software with your existing systems and platforms.

You can integrate a cloud-based travel management solution effortlessly with your existing software applications using APIs. The integration will make data-driven decisions that help employees achieve business travel goals. Also, you can leverage the data-driven insights provided by the integrated software to control ongoing costs.